Rico GroupGDPR Mandate - Rico Group

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GDPR Mandate

This Privacy Notice sets out information relating to the collection, processing, and transfer of your personal information obtained through Rico Logistics Limited (Rico) Supplier application, management, and payment process. Please read and confirm your acceptance in accordance with the instructions below.

Rico Services

This Privacy Notice applies to your use of Rico’s Supplier Application Process and related services made available by Rico (such services compromising the IFLEET Supplier self-management portal, services management, self-billing, operational app, quality, accounts payable, background & vetting, van finance services and other operational processes) (together, the ‘Services’) some or all of which you already use in working with Rico in your regions. The IFLEET Supplier self-management portal is the new single point of entry for Rico suppliers and companies wishing to become suppliers to Rico, which enables you to connect to all other Services.

By registering on and/or using any of the Services, you will be submitting to Rico contact details and other information that is required to enable Rico to identify and contact you, to enable you to connect to that Service and other Services as described above and to enable you to execute your existing supply contract with Rico.

Your data will be processed through electronic systems operated by Rico and will be available to Rico employees within Rico IT and operational teams responsible for operating the Services. Your data may also be accessible to external information technology services providers who are instructed to carry out specific services relating to the operation and maintenance of the Services and may, therefore, have access to your data incidental to carrying out their service activity. Such service providers are engaged by Rico Logistics Limited and operate under the guidance ad responsibility of Rico.

Location and transfer of data

Your data will be stored on computer systems located in the UK. The data will be replicated on other computer systems located in the UK and other countries on which the Services are operated and will be accessible to employees in Rico Logistics Information Systems, Finance and Operations teams in your region responsible for managing Rico’s relationship with you/your company and for operating and maintaining the Services. Your data may, therefore, be communicated to other Rico subsidiaries, affiliates, and parent companies worldwide. Accordingly, your data may be transferred for the above purposes outside of your territory (in case of Europe, outside the European Union).

Transfer of your data may also occur in the event that Rico sells a part of its business, but only as necessary in connection with the sale. Your information may also be shared between Rico subsidiaries, affiliates and parent companies and with official bodies: (1) if we determine a violation of the terms of use of any Service has occurred; (2) if we believe such disclosure is necessary to identify, investigate or pursue action with regard to any injury or interference with the rights and property of Rico or any subsidiaries, affiliates or parent company; (3) to respond to judicial process in cooperation with law enforcement agencies, or as otherwise directed by law; (4) to assist us in the prevention or investigation of fraud or other legal compliance breaches.

Cookies

Cookies are small text files that we may store on your computer to help us identify your computer the next time you visit or to enable some functions on the Services. We may use such information to measure the effectiveness of the Services. If you are not comfortable with our use of cookies, please review your browser software to learn how it may be set to notify you when you receive a cookie or to reject all cookies. However, disabling cookies altogether may limit the functionality of the Services and may impair your ability to log on and use the Services.

How your information is protected

All Rico Services are compliant with applicable privacy laws in your territory, including but not limited to the EU Regulation 2016/679 on the protection of personal data and its further modifications as implemented in relevant countries.

Rico will process your personal data and, if any, your sensitive data (‘ data’) in accordance with all applicable laws. Your data will be protected, not accessible to the public or other suppliers, customers or other 3rd parties without your express permission, and subject to technical and organisational measures which are compliant with the European privacy law mentioned above.

The data controller of your data will be Rico Logistics Limited, with registered office at Kennet House, 4 Langley Quay, Waterside Drive, Slough SL3 6EY. The Data Protection Officer can be contacted as follows:

By Post: GDPR Data Protection Officer4 Langley Quay,Waterside Drive,Slough SL3 6EYUK

By email: GDPR@Ricogroup.co.uk

Your rights

You have the right to access your data at any time as well to request, at any time: (a) confirmation as to whether or not data concerning you exists, is being processed and/or transferred and information as to the data being processed; (b) details of any entity to which your data may be communicated and who may get access to your data; (c) that your data be updated or corrected, or erased, anonymized or blocked if it has been processed unlawfully; (d) certification that the operations indicated in point (c) above were notified to any person or entity to which your data has been communicated.

You will further have the right to object on legitimate grounds to the processing of your data, provided you are aware that this may affect the functionality and use of the Services and the execution of your existing supply contract with Rico. You may write to the DPO identified above in order to exercise both rights provided by applicable laws.

IMPORTANT NOTICE

Both the collection of your data and your consent to the processing and transfer of such data by Rico Logistics Limited are required to enable you to use the Services and conduct business with Rico (including being registered with Rico as a potential supplier). Should your consent be denied or subsequently revoked, Rico will not be able to allow you to access the Services.